Physician and APP Recruitment and Onboarding Coordinator

Provides administrative support for physician recruitment. Assists in the coordination of complex interview schedules for Physicians, faculty, and providers, under the direction of Senior Physician Recruiter & Talent Advisors.

• 1. High school diploma or equivalent AND three years of administrative or secretarial experience; OR Associate’s degree AND two years of administrative or secretarial experience; OR Bachelor’s degree.

• 1. Post High School training or education.

• 1. Technical or administrative experience in Physician Recruitment or Human Resources Industry.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an exhaustive list of all responsibilities and duties. Other duties may be assigned.

• 1. Supports recruitment function with coordination of candidate interviews in accordance with department policy and procedures.
• 2. Provides excellent customer service to recruitment function and potential candidates.
• 3. Provides ongoing updates to assigned recruiters and maintains clear documentation regarding candidate phone and e-mail correspondence.
• 4. Completes interview scheduling requests in a timely, organized, and accurate manner.
• 5. Documents recruitment expenses including advertising expenses, visit related expenses (travel, hotel, meals etc.), recruitment firms and other sourcing related expenses.
• 6. Supports candidate relocation process by scheduling realtors, community and school tours and other community interests for candidates and new hires.
• 7. Partners with recruiters to ensure successful job advertisement placement and tracking of all advertising.
• 8. Schedules recruit family members to meet with Dual Career Office and other potential employment contacts.
• 9. Assembles recruitment packets for candidates.
• 10. Assists physician recruitment team in escorting candidates and family members on tours and to interviews throughout the WVU Medicine campus and offsite facilities as needed.
• 11. Coordinates candidate and family travel arrangements as needed
• 12. Creates professional, detailed candidate itineraries as needed and ensures proper documentation of interview in Microsoft Outlook and the Human Resources Information System (HRIS).
• 13. Support physician recruitment function with facilitation of reference, education, licensure, and certification check processes in accordance with department policy and procedures as directed by assigned recruiters.
• 14. Supports physician recruitment with physician/faculty onboarding responsibilities as assigned. Task may include assembling welcome packets, monitoring overall onboarding process of each new recruit, acting as point of contact for onboarding status questions, etc.
• 15. Schedules meetings, prepares monthly calendar or maintains appointments calendars, documenting accurate times and contacting appropriate individuals.
• 16. Reconciles department credit cards on a monthly basis.
• 17. Reconciles weekly/monthly cash deposits for the department.
• 18. Processes department invoices for payment.

• 1. Must possess basic computer knowledge and ability to operate standard office software.
• 2. Must possess strong oral and written communication skills.
• 3. Must have the ability to maintain high standards of confidentiality
• 4. Must have the ability to project a positive and professional image to internal and external customers
• 5. Must have the ability to exercise initiative and work independently
• Additional Job Description

40

Shift

United States of America (Non-Exempt)

WVUH West Virginia University Hospitals

8350 UHA Physician Recruitment

3040 University Ave

Morgantown