About the Job

People Operations Specialist

We're looking for a People Operations Specialist to manage day-to-day HR support across multiple business units. You'll own benefits administration, payroll accuracy, HRIS data management, employee onboarding and offboarding, and compliance activities. This is an in-office role that reports to leadership and works closely with employees and managers across the organization.

Benefits & Retirement Administration

Administer employee benefit programs including medical, dental, vision, life insurance, voluntary benefits, and retirement plans.
Manage employee enrollments, terminations, qualifying life events, and coverage changes in benefits and payroll systems.
Administer 401(k) plans and employee stock programs, including enrollments, contributions, and reporting.
Administer COBRA and workers' compensation programs.

Leave & Payroll Administration

Administer leave programs including FMLA, disability, and company leave policies.
Ensure payroll accuracy by validating start dates, stop dates, pay rate changes, and documentation of raises and promotion changes.
Process payroll election changes and ensure all changes are accurately reflected in payroll systems.
Collect, track, and input hours and leave information to meet payroll deadlines.

HRIS & Data Management

Maintain and audit employee data in the HRIS, including job changes, leave status, workers' compensation coding, and compliance records.
Ensure all employment documentation is completed accurately and maintained in accordance with company policies.
Support audits related to personnel files, I-9 documentation, payroll, and benefits.

Recruitment & Onboarding

Coordinate recruiting efforts including job postings, candidate screening, interview scheduling, and offer preparation.
Facilitate onboarding and orientation for new employees.
Coordinate offboarding activities, exit interviews, and separation documentation.

Policies & Compliance

Assist with employee handbook updates, HR policies, and internal procedures.
Maintain accurate employee records and HR documentation.

Qualifications

Required

3+ years of HR experience, with emphasis on HR operations and benefits administration
Proficiency with HRIS platforms and strong attention to data accuracy
Strong analytical skills with exceptional attention to detail and accuracy
Demonstrated ability to maintain confidentiality and handle sensitive employee information
Detail-oriented, proactive, and accountable work style
Collaborative, team-focused approach with a customer-service orientation

Preferred

Experience with benefits platforms and payroll systems
Knowledge of ERISA, ACA compliance, and state employment law
Familiarity with 401(k) administration and retirement plan compliance
HR certification (PHR, SHRM-CP, or equivalent)

Essential Functions

This is an in-office position. Essential functions include working in an office environment during business hours, using computers and HRIS systems for extended periods, and maintaining direct availability for in-person communication with employees and managers across multiple business locations.