Manage personal calendars, appointments, birthdays, anniversaries, special events, and family commitments.
Manage the CEO’s work calendar, scheduling meetings & resolving conflicts as they arise.
Coordinate schedules among family members and personal service providers.
Ensure important dates and obligations are planned and executed seamlessly.

Arrange personal and family travel, including vacations, holidays, transportation, accommodations, passports, and travel documentation.
Prepare comprehensive travel itineraries.
Monitor travel plans and resolve issues as they arise.

Oversee day-to-day household operations and logistics.
Coordinate household vendors, contractors, service providers, and maintenance projects.
Manage household systems and ensure operational efficiency.
Personal Financial Administration
Assist with management of household budgets and recurring expenses.
Coordinate bill payments, memberships, subscriptions, and reimbursements.
Organize and maintain financial records and personal documentation.

Draft personal correspondence, invitations, thank-you notes, holiday communications, and family-related communications.
Coordinate communications with advisors, schools, medical providers, attorneys, accountants, and other personal contacts.

Organize family gatherings, celebrations, parties, and special occasions.
Coordinate memberships, club activities, social engagements, and charitable commitments.
Manage gift purchasing and gift-giving initiatives throughout the year.

Maintain important family records, licenses, registrations, memberships, and passports.
Organize personal databases, contact lists, and digital records.
Coordinate appointments related to healthcare, wellness, education, and professional services.

Research products, services, travel options, vendors, schools, and major personal purchases.
Support personal business ventures, real estate activities, and special family projects.
Coordinate transitions such as relocations, school enrollments, and household changes.

Support charitable initiatives, volunteer commitments, and philanthropic efforts.
Coordinate donations, sponsorships, and community engagement activities.

Bachelor’s Degree preferred (or high school diploma and 5+ years experience)
2+ years experience in administrative support, house management, and/or personal assistant roles
Personal car and current driver’s license required.
Exceptional organizational and multitasking abilities.
Experience managing household operations and complex personal logistics.
Strong communication and interpersonal skills.
High level of discretion when handling confidential personal information.
Ability to work independently and anticipate needs proactively.
Spanish Language proficiency strongly preferred.