Job Details
HR Coordinator
CBIZ · Indianapolis, IN
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Essential Functions and Primary Duties
- Coordinate new hire onboarding processes, including welcome and first day emails, background checks, communication tracking, and post offer communication such as scheduling, onboarding questions, and equipment or travel logistics.
- Provide onboarding training support and lead new hire orientation sessions.
- Administer assessments and evaluations across recruitment, onboarding, and team member development, including 90-day check-ins with new hires, ensuring accurate recordkeeping and data integrity.
- Provide administrative support for intern programs, including tracking, data entry, and coordination of program materials and communications.
- Maintain accurate data and recordkeeping in HR systems, including personnel files and required documentation such as I-9 forms, to support onboarding, recruiting, and development programs for both employees and contractors.
- Create and distribute recurring HR reports, such as headcount and turnover, to support HR leadership.
- Coordinate offboarding logistics, including equipment return and completion of exit checklists.
- Serve as a point of contact for routine HR questions, routing complex issues to the appropriate team member.
- Collaborate with HR Business Partners and Recruiting teams to identify and support improvements in process efficiency, turnaround time, and overall effectiveness.
- Perform other Human Resources administrative tasks as needed.
Preferred Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- 1-2 years of experience in human resources, preferably within a professional services organization.
- Well organized with a high degree of accuracy and attention to detail.
- Proven ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
- Must be able to manage multiple deadlines and prioritize assignments.
- Strong communication and collaboration skills, with the ability to partner effectively across HR, Recruiting, and business teams.
- Demonstrated commitment to maintaining data integrity and confidentiality.
- Effective customer service skills.
- Proficient use of applicable technology; specifically Microsoft Office Applications (Excel, Word, etc.).
- Ability to work well in a team environment as well as independently.
- Must be able to manage multiple deadlines and prioritize assignments.
- Ability to communicate effectively, both verbally and in writing, at all levels of the organization, internally and externally.
Minimum Qualifications
- High school diploma or GED